EMPLOYEE MONITORING SOFTWARE
Even before Covid-19 sent an unprecedented number of people to work from home, employers were ramping up their efforts to monitor employee productivity. A 2018 Gartner report revealed that of 239 large corporations, 50% were monitoring the content of employee emails and social media accounts, along with who they met with and how they utilized their workspaces. A year later an Accenture survey of C-suite executives reported that 62% of their organizations were leveraging new tools to collect data on their employees.
These statistics were gathered before the coronavirus pandemic, which has made working from home a necessity for thousands of companies. With that transition having happened so rapidly, employers are left wondering how much work is actually going on. The fear of productivity losses, mingling with the horror of massively declining revenues, has encouraged many leaders to ramp up their employee monitoring efforts.
EMPLOYEE PRODUCTIVITY MONITORING IS A NEED
Most Common Myth about Employee Monitoring Software
There are endless debates about employee monitoring and many questions on its implementation. This software is often considered to be a tool to micromanage or as a spy tool but the reality is different.
Myth 1: Employee Monitoring indicates a Lack of Trust
Fact: Employee monitoring helps organizations to understand the workflow, understand an employee’s activity, so that they can give data-based feedback on their performance. Moreover, employee monitoring tools are a great way to understand a team’s performance, habits and needs. If you know how your employees work, you can help them when they need help.
Employee monitoring also helps employees to stay focused and connected with their task. Employees can track their breaks, and their productive hours using such tools, and this helps to keep employees productive throughout the day.
Myth 2: Employee Monitoring Software demotivates Employees
Fact: Employee monitoring software motivates employees and there is data , evidence and reports that show this software help employees to improve their performance, dedication towards organizations, work ethics and motivation. Using such software, employers can understand employees better and can provide coaching or other assistance. Employee monitoring software brings everyone together and employees can take ownership of their tasks and improve their performance. This helps both the employees and the company, and at the same time building a positive, productive and motivated workforce.
Myth 3: Employee Monitoring Software invades Privacy
Fact: This is a common misconception as employees often think employee monitoring software will be intrusive and will hamper their privacy. The reality is that in the office space or in the remote working environment an employee is not allowed to conduct private business during office hours as it hampers productivity and an employee’s work. From the legal perspective, laws are on the side of the employer. While it is true that no one can be 100% productive throughout the working day, remote employees monitoring software provides a pause button, and during this time the software does not monitor an employee’s computer. This means that an employee can check their personal email or social media posts during this break.. Remote monitoring software doesn’t invade an employee’s privacy, rather it helps employees to stay focused and productive.
Myth 4: Employee Monitoring Software only helps Employers
Fact: If you trust this one, you’re short-changing the team! Employees can reap all kinds of advantages when a monitoring application is in place. First and foremost, employees are able to enjoy a flexible work environment. Time is logged regardless of the hour or location, so each employee can be recognized for work being completed and corroborated.
Monitoring software programs log all activities and some have the feature to take random screenshots and videos. These reviews provide proof of adverse conduct from coworkers that could possibly cause other employees to quit. Cyberbullying, harassment and information theft are some of the unacceptable behaviors that monitoring software programs can find for administration to deal with appropriately.
Time is Money
This is one of the many different reasons why companies would want to start using monitoring software to track their employee’s activities. Companies might want to improve productivity by limiting distractions, understand the employee behaviours or you just want to see where company’s time and resources are going.
Regardless of the reasons, there could be few important expects while starting employee productivity monitoring in order to make sure you implement it right and get the most out of it.
Keep it Transparent
A really important thing to know before implementing employee monitoring is to explain it to your employees beforehand. Many employees are generally wary of monitoring software and so explaining to them the benefits and what goals you hope to achieve with it will make the process significantly smoother.
Employees are used to being asked in employee engagement surveys how they feel about their job and workplace, but new technologies are increasingly being used to listen to employees in nontraditional ways. Employees themselves are getting more comfortable with such employee monitoring — if you are transparent about why and how you’re doing it.
Real-Time Visibility is the key
Tracking historic data could be important many expects but getting a real-time visibility over the productivity could be the key. It can help organizations to make corrective actions on the fly to avoiding the productivity loss for the hour or the day.
One of the biggest benefits of employee monitoring is the capability of increasing worker productivity by limiting potential distractions. By using monitoring software, it’s possible to detect when employees are wasting time on activities that aren’t related to work and see how long they spend on these distractions. From there, you can either block access to these distractions or otherwise guide your employees to not partake in these interruptions in their work. It might be surprising to find out just how often employees use their work time to do things like watch funny cat videos or access their personal email.
Discover problem areas
Since employee monitoring software allows you to keep track of how long employees spend on certain tasks, it’s possible to figure out what they’re having the most issues with and then provide them with some guidance in these areas. Perhaps they need some help figuring out a problem, or maybe they’re just better suited for a different task completely. Employee monitoring helps you find these problem areas and diagnose them in order to help your employees be more productive.
By keeping track of where time and resources are being spent through monitoring software, it’s possible to figure out where resources could be better allocated and what tasks could be lowered in priority. For example, you might find out that your employees have been spending all their efforts on an assignment that isn’t as important as a different task that they could be working on instead.
If an employee has a better idea of how things like monitoring software can help benefit both themselves and the company as a whole, then they are more likely to warm up to the idea of being monitored while they work.
Granular view to productivity
From person to department, productivity can be bettered with granular visibility over the dark areas. It helps organizations to make necessary corrections to raise the overall productivity graph to attend long term productivity goals.
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Absolutely love this! TeamOB helped us to monitor the team. Our productivity has doubled.
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